All leases & data in one place

The LOIS user dashboard provides you with a consolidated overview of all the active leases within your organisation.

Use this information to:

• Present the initial scope of the project
• See how active leases are distribution globally
• Recognise leases that require immediate attention
• View and analyse data dependent on the selected search criteria set by the user
• Key financial metrics and ledger overview
• Drill down functionality

Simple to add leases

Upload your lease data with ease, LOIS can manage Property, Fleet and IT equipment. Ensure all your critical lease information is centralised in one place.

LOIS has a simple and intuitive format which allows entry of all types of leases either manually, through a customised Excel template or with full integration into other in-house systems via a bespoke API integration tool.

• Regular and Irregular profiles (multiple rentals with different periodicities)
• Multi-asset addition
• Unlimited document storage for all aspects of leases
• Ability to save mid input as Draft Lease or confirm to Activate a lease

LOIS records leased asset data in as much detail as you need. Use custom fields to save information such as millage limits for vehicles, square metres for buildings, serial numbers for IT equipment or usage hours for forklifts.

Manage lease lifecycle

All in-life lease amendments are catered for, adhering to the IFRS 16 and FASB ASC 842 standards covering all modifications. Make business as usual an easy process with all forms of modifications catered for within the system via an intuitive in system wizard or for bulk updates of multiple leases the use of an in system template. Covers all modifications:

• Full extensions
• Part terminations
• Full early terminations
• Consideration changes
• Indexation price changes (IFRS)
• Rental corrections and impairments
• Comprehensive accounting reports and summaries showing user selected periods

Amortisation and depreciation schedules

At the commencement of a lease, LOIS generates an asset and amortisation schedule based on the financial information input into the system. With each modification to the lease, a new amortisation and asset schedule is created and stored to allow retrospective reporting based on the schedules in play at that time. These schedules drive the accounting output.

LOIS will also generate the complex calculations and all transition options with ease, whilst providing full general ledger functionality and a comprehensive audit trail.

Journals are created in the system for both IFRS 16 and FASB ASC 842 accounting entries. LOIS also has it’s own generic general ledger codes associated with each event in a lease’s life. These codes can be mapped to the user’s general ledger codes. Journals can be exported to Excel for upload to the general ledger or avail of the GL API to remit the journals to the user’s general ledger in an automated fashion.

Workflows, Multiple Users & Hierarchy

Create multiple user accounts with customised access levels so you can work with the real- time data you need. LOIS is designed for everyone in your organisation who is involved with leasing.

LOIS enables your business setup to be done quickly and effectively within weeks. All aspects of your customisation can be done and LOIS can provide full lease management without having to change all your existing systems and process.

• Dual approval process and workflow with reminders for both user actions and life cycle actions around end of lease and renewals / options.
• Multi level hierarchy and security which is fully customised
• Unlimited user access
• Audit tracking of all user access and modifications / amendments
• Cost centre allocations and aggregation